CONSTITUTION
OF THE ASSOCIATION FOR COMPUTING MACHINERY
SPECIAL
INTEREST GROUP ON COMPUTER GRAPHICS (SINGAPORE CHAPTER)
NAME
This Society shall be known as the "Association
for Computing Machinery Special Interest Group on Computer
Graphics (Singapore Chapter)", herein after referred
to as the "Society".
("The Association for Computing Machinery"
will henceforth be referred to as ACM, and "Special
Interest Group on Computer Graphics" as SIGGRAPH.)
PLACE OF BUSINESS
2 Its place of business shall be at The
Centre for Graphics and Imaging Technology, Nanyang Technological
University, Nanyang Avenue, Singapore 639798 or such other
address as may subsequently be decided upon by the Committee
and approved by the Registrar of Societies. The Society
shall carry out its activities only in places and premises
which have the prior written approval from the relevant
authorities, where necessary.
OBJECTS
3 The Society is organised and will be operated
exclusively for educational, scientific and artistic purposes.
Its objects are:
a To promote an increased knowledge
of and interest in the educational, scientific and
artistic aspects and applications of modern computing
in computer graphics.
b To provide a means of communication
between persons having an interest in computer graphics.
c To support activities complimentary
to the ACM, SIGGRAPH, and other ACM and SIGGRAPH activities
in Singapore.
MEMBERSHIP QUALIFICATION AND RIGHTS
4.1 There will be two types of membership:
voting and student.
Voting Membership in the Society shall be
open to all ACM members and ACM SIGGRAPH members in the
locality served by the Society upon request and payment
of any local dues, as determined by the Management Committee.
Voting membership is also open to all persons interested
in computer graphics upon request and payment of local
dues. Voting members have the right to vote.
Student membership shall be open to all
full-time students; student membership dues shall be determined
by the Management Committee.
4.2 Only members who are above 18 years
of age shall have the right to vote and to hold office
in the Society.
APPLICATION FOR MEMBERSHIP
5.1 A person wishing to join the Society
should submit his/her particulars to the Secretary on
a prescribed form.
5.2 The Committee will decide on the application
for membership.
5.3 A copy of the Constitution shall be
furnished to every approved member.
ENTRANCE FEES, SUBSCRIPTIONS AND OTHER
DUES
6.1 There shall be no entrance fee payable
for all members.
6.2 a Annual subscriptions are payable as
follow:
Voting members: 30 Singapore Dollars.
Student members: 10 Singapore Dollars.
b Membership shall be annual, expiring
at the end of the quarter containing the date of joining.
The ends of the quarters are the last days of the
months of March, June, September and December.
6.3 For retiree memberships, the annual
subscription is reduced by half.
6.4 Annual subscriptions are payable in
advance within the first month of the new membership year.
If a member falls into arrears with his/her subscription
or other dues, he/she shall be informed immediately by
the Treasurer. If he/she fails to settle his/her arrears
within four weeks of their becoming due, the Chairman
may order that his/her name be posted on the Society's
notice board and that he/she be denied the privileges
of membership until he/she settles his/her account. If
he/she falls into arrears for more than 3 months, he/she
will automatically cease to be a member.
5. Any additional fund required for special purposes may
only be raised from members with the consent of the general
meeting of the members.
SUPREME AUTHORITY AND GENERAL MEETINGS
7.1 The supreme authority of the Society
is vested in a General Meeting of the members presided
over by the Chairman.
7.2 An Annual General Meeting shall be held
in March. The meetings shall be held in places that are
open and accessible to all members of the Society.
7.3 At other times, an Extraordinary General
Meeting must be called by the Chairman on the request
in writing of not less than 25% of the total voting membership
or 30 voting members, whichever is the lesser, and may
be called at anytime by order of the Committee. The notice
in writing shall be given to the Secretary setting forth
the business that is to be transacted. The Extraordinary
General Meeting shall be convened within 2 months from
receiving this request to convene the Extraordinary General
Meeting.
7.4 If the Committee does not within 2 months
after the date of the receipt of the written request proceed
to convene an Extraordinary General Meeting, the members
who requested for the Extraordinary General Meeting shall
convene the Extraordinary General Meeting by giving 10
days' notice to voting members setting forth the business
to be transacted and simultaneously posting the agenda
on the Society's notice board.
7.5 At least 2 weeks' notice shall be given
of an Annual General Meeting and at least 10 days' notice
of an Extraordinary General Meeting. Notice of meeting
stating the date, time and place of meeting shall be sent
by the Secretary to all voting members. The particulars
of the agenda shall be posted on the Society's notice
board 4 days in advance of the meeting.
7.6 Unless otherwise stated in this Constitution,
voting by proxy is allowed at all General Meetings.
7.7 The following points will be considered
at the Annual General Meeting:
a The previous financial year's accounts
and annual report of the Committee
b Where applicable, the election of
office-bearers and Honorary Auditors for the following
term.
7.8 Any member who wishes to place an item
on the agenda of a General Meeting may do so provided
he/she gives notice to the Secretary 1 week before the
meeting is due to be held.
7.9 At least 25% of the total voting membership
or 30 voting members, whichever is the lesser, present
at a General Meeting shall form a quorum. Proxies shall
not be constituted as part of the quorum.
7.10 In the event of there being no quorum
at the commencement of a General Meeting, the meeting
shall be adjourned for half an hour and should the number
then present be insufficient to form a quorum, those present
shall be considered a quorum, but they shall have no power
to amend any of the existing Constitution.
MANAGEMENT AND COMMITTEE
8.1 The administration of the Society shall
be entrusted to a Committee consisting of the following
to be elected at each Annual General Meeting:
A Chairman
A Vice Chairman
A Secretary
A Treasurer
Six Ordinary Committee Members
Only voting members may be on the management
committee. Only voting members who are also members of
ACM and SIGGRAPH have the right to hold the offices of
Chairman, Vice Chairman, Treasurer and Secretary in the
management committee.
8.2 Names for the above officers shall be
proposed and seconded at the Annual General Meeting and
election will follow on a simple majority vote of the
members. All office-bearers, except the Treasurer may
be re-elected to the same post for a consecutive term
of office. The term of office of the Committee is 2 years.
8.3 Election will be either by show of hands
or, subject to the agreement of the majority of the voting
members present, by a secret ballot. In the event of a
tie, the Chairman of the meeting shall have a casting
vote.
8.4 A Committee Meeting shall be held at
least once every three months after giving seven days'
notice to Committee Members. The Chairman may call a Committee
Meeting at any time by giving five days' notice. At least
half of the Committee Members must be present for its
proceedings to be valid.
8.5 Any member of the Committee absenting
himself from three meetings consecutively without satisfactory
explanations shall be deemed to have withdrawn from the
Committee and a successor may be co-opted by the Committee
to serve until the next Annual General Meeting. Any changes
in the Committee shall be notified to the Registrar of
Societies within two weeks of the change.
8.6 The duty of the Committee is to organise
and supervise the daily activities of the Society. The
Committee may not act contrary to the expressed wishes
of the General Meeting without prior reference to it and
always remains subordinate to the General Meetings.
8.7 The Committee has the power to authorise
the expenditure of a sum not exceeding $30,000 per month
from the Society's funds for the Society's purposes.
DUTIES OF OFFICE BEARERS
9.1 The Chairman is the principal officer
and is responsible for leading the Society and managing
its activities in accordance with the policies and procedures
of the ACM. The Chairman shall preside at all general
and committee meetings of the Society. He/she shall also
represent the Society in its dealings with outside persons.
9.2 The Vice Chairman shall preside at meetings
in the absence of the Chairman, assist the Chairman in
the management of the Society and perform other duties
that may be assigned by the Chairman.
9.3 The Secretary shall keep all records,
except financial, of the Society and shall be responsible
for their correctness. He/she will keep minutes of all
General and Committee meetings. He/she shall maintain
an up-to-date Register of Members at all times
9.4 The Treasurer shall keep all funds and
collect and disburse all moneys on behalf of the Society
and shall keep an account of all monetary transactions
and shall be responsible for their correctness. He/she
is authorised to expend up to $200 per month for petty
expenses on behalf of the Society. He/she will not keep
more than $500 in the form of cash and money in excess
of this will be deposited in a bank to be named by the
Committee. Cheques, etc. for withdrawals from the bank
will be signed by the Treasurer and either the Chairman
or the Vice Chairman or the Secretary.
9.5 Ordinary Committee Members shall assist
in the general administration of the Society and perform
duties assigned by the Committee from time to time.
AUDIT AND FINANCIAL YEAR
10.1 Two voting members, not being members
of the Committee, shall be elected as Honorary Auditors
at each Annual General Meeting and will hold office for
a term of 1 year only and shall not be re-elected for
a consecutive term.
10.2 They
a Will be required to audit
each year's accounts and present a report upon them
to the Annual General Meeting.
b May be required by the
Chairman to audit the Society's accounts for any period
within their tenure of office at any date and make
a report to the Committee.
10.3 The financial year shall be from 1st
January to 31st December.
TRUSTEES
11.1 If the Society at any time acquires any immovable
property, such property shall be vested in trustees subject
to a declaration of trust.
11.2 The trustees of the Society shall
a not be more than
4 and not less than 2 in number;
b be elected by a
General Meeting of members;
c not effect any sale
or mortgage of property without the prior approval
of the General Meeting of members.
11.3 The office of the trustee shall be
vacated:
a if the trustee dies
or becomes a lunatic or of unsound mind;
b if he/she is absent
from the Republic of Singapore for a period of more
than one year;
c if he/she is guilty
of misconduct of such a kind as to render it undesirable
that he/she continues as a trustee;
d if he/she submits
notice of resignation from his/her trusteeship.
11.4 Notice of any proposal to remove a
trustee from his/her trusteeship or to appoint a new trustee
to fill a vacancy must be given by posting it on the notice
board in the Society's premises at least two weeks before
the General Meeting at which the proposal is to be discussed.
The result of such General Meeting shall then be notified
to the Registrar of Societies.
11.5 The address of each immovable property,
name of each trustee and any subsequent change must be
notified to the Registrar of Societies.
VISITORS AND GUESTS
12.1 Visitors and guests may be admitted into the
premises of the Society but they shall not be admitted
into the privileges of the Society. All visitors and guests
shall abide by the Society's rules and regulations.
PROHIBITIONS
13.1 Gambling of any kind, whether for stakes or not,
is forbidden on the Society's premises. The introduction
of materials for gambling or drug taking and of bad characters
into the premises is prohibited.
13.2 The funds of the Society shall not
be used to pay the fines of members who have been convicted
in a court of law.
13.3 The Society shall not engage in any
trade union activity as defined in any written law relating
to trade unions for the time being in force in Singapore.
13.4 The Society shall not attempt to restrict
or interfere with trade or make directly or indirectly
any recommendation to, any arrangement with its members
which has the purpose or is likely to have the effect
of fixing or controlling the price or any discount, allowance
or rebate relating to any goods or service which adversely
affect consumer interests.
13.5 The Society shall not indulge in any
political activity or allow its funds and/or premises
to be used for political purposes.
13.6 The Society shall not hold any lottery,
whether confined to its members or not, in the name of
the Society or its office-bearers, Committee or members
unless with the prior approval of the relevant authorities.
13.7 The Society shall not raise funds from
the public for whatever purposes without the prior approval
in writing of the Head, Licensing Division, Singapore
Police Force and other relevant authorities.
AMENDMENTS TO CONSTITUTION
14.1 All proposed changes to these Society Constitutions
shall have been approved by the chairman of the ACM Membership
Activities Board and the ACM Constitution and Bylaws Committee
before being presented to the Society membership for a
vote.
14.2 No alteration or addition/deletion to this
Constitution shall be made except at a general meeting and
with the consent of two-thirds of the voting members present
at the General Meeting, and they shall not come into force
without the prior sanction of the Registrar of Societies.
INTERPRETATION
15 In the event of any question or matter pertaining
to day to day administration which is not expressly provided
for in this Constitution, the Committee shall have the
power to use their own discretion. The decision of the
Committee shall be final unless it is reversed at a General
Meeting of members
DISPUTES
16 In the event of any dispute arising amongst members,
they shall attempt to resolve the matter at an Extraordinary
General Meeting in accordance with this Constitution. Should
the members fail to resolve the matter, they may bring the
matter to a court of law for settlement.
DISSOLUTION
17.1 The Society shall not be dissolved, except with the
consent of not less than 3/5 of the total voting membership
of the Society for the time being resident in Singapore
expressed, either in person or by proxy, at a General
Meeting convened for the purpose.
17.2 In the event of the Society being dissolved
as provided above, all assets, debts and liabilities shall
be transferred to the ACM and shall be supervised by its
Membership Activities Board.
17.3 A Certificate of Dissolution shall
be given within seven days of the dissolution to the Registrar
of Societies.
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